a sample review
Here's a preview of a written review, so you know exactly what lands in your inbox. The student and every detail are fictional, and parts are blurred. Your review is written about your child alone.
Prepared for: Maya's parents · About: Maya, 3rd grade · Document reviewed: Draft annual IEP and last year's progress reports · For your annual review meeting next week
Prepared by Jessica Lane · The Kitchen Table IEP
I've put the three things that matter most first, because your meeting is coming up soon. Everything after that is the reasoning, organized the way I'd walk through it with you at the kitchen table. You don't have to raise all of it. You decide what matters and when. Where I'm stating something the records say, I say so. Where I'm drawing my own conclusion, I say that too.
First, what I want you to hear before anything else: a lot of this plan is working. Maya's reading fluency grew this year, her teachers describe her as hardworking and kind, and the accommodations are written clearly enough that a substitute could follow them. What's in front of you is a focused conversation, not a rebuild.
| # | What I noticed | What I'd suggest |
|---|---|---|
| 1 | The draft lowers reading intervention from 150 to 60 minutes a week. The reason given is that Maya met her fluency goal. | Ask what data the team used, and whether her comprehension and spelling needs were part of that decision. Fluency is one piece of reading, not all of it. |
| 2 | The last two progress reports mark every goal "progressing," with no numbers attached. | Ask, kindly and ahead of the meeting, for the data points behind each rating. You can't judge progress you can't see. |
| 3 | The private evaluation you shared in the spring isn't mentioned anywhere in the draft. | Ask whether the team received it and, if so, request that it be formally considered and noted in the IEP. |
The rest of this review explains the reasoning behind each of these, what's strong in the plan, what's missing, and the exact questions I'd bring to the table.
| What's clear and strong What's working, named specifically, so you walk in knowing it. | What's vague, missing, or worth questioning Goals, services, data, and records, in plain language. |
| Key priorities The few things worth your energy at this meeting. | Questions to consider asking Collaborative wording you can use as-is or make your own. |
| What the records say vs. my reading So you always know which is fact and which is my judgment. | What needs someone other than me When a question belongs with an attorney, evaluator, or therapist. |
I want to be careful here, and I want to tell you why. Service minutes in an IEP are decided by the team, which includes you, based on what the data says your child needs. Meeting one goal is a good reason to talk about minutes. It isn't, on its own, a reason to reduce them, because the minutes were never only about fluency.
That said, there are several reasonable explanations, and I'd walk in assuming one of them is true. The team may be planning to move some of that time into the classroom. A new intervention program may be starting. Or the reduction may simply reflect how well the fluency work went, without anyone connecting it yet to the comprehension data.
So the move is a question, not a challenge. Something like: "Could you help me understand how the team decided on 60 minutes? I want to make sure we're looking at all of her reading needs together."
I want to name these first, specifically, because they're real and because you should walk in knowing what's working.
1. Her fluency growth is real. The progress data shows steady growth across the year, and she held most of it over the summer. That's genuine progress, and it's worth saying out loud at the table.
2. The accommodations are unusually specific. Each one names who provides it and when, which is what makes an accommodation something a teacher can actually do rather than something that sounds nice on paper.
3. Her teachers know her. Every comment in the file describes the same child: diligent, kind, quick to ask for help. That's two years of consistent observation, not filler, and it tells you this team is paying attention.
4. Math is a clear strength. Every measure in the file puts her math skills at or above grade level, which matters when the team describes her overall profile.
All three reading goals measure words read per minute. None measures whether she understood what she read, and none addresses spelling, even though her evaluation names both as areas of need. A goal is what makes something get taught and measured.
"Progressing" tells you a direction, not a distance. Without the data points, no one at the table can say whether she's on track to meet the goal by the end of the year, or how far she has left to go.
Schools must consider outside evaluations a parent shares, though they don't have to adopt every recommendation. The draft doesn't say whether it was reviewed. That's worth one simple question.
The eligibility determination, the full evaluation report with scores, and the first two quarters of progress data from this year.
1. Ask how the minutes were decided. Early, warmly, and then listen. Everything else depends on the answer.
2. Ask for the numbers. Request the data behind each "progressing" rating before anyone decides anything.
3. Ask about the evaluation. Confirm it was received and request that it be considered and noted.
4. You don't have to decide at the table. It's completely fine to say you'd like to see the changes in writing first.
Written to invite the team to think with you, not to put anyone on the spot.
1. Could you help me understand how the team decided on 60 minutes a week?
2. What data points are behind the "progressing" rating on each goal?
3. Did the team receive the private evaluation, and could it be noted in the IEP as considered?
4. Would the team consider a comprehension goal and a spelling goal?
5. Could I get a copy of the proposed changes in writing before they're finalized?
6. When can I expect the written notice describing what was decided?
| Confirmed in the records | My interpretation |
|---|---|
| Fluency rose each quarter; the final data point met the annual goal. | Real growth. It doesn't tell us about comprehension, which the file never measured. |
| Every goal is marked "progressing" with no numbers for Q3 and Q4. | I'd hold off on judging progress until the data is in hand. |
| The private evaluation recommends explicit spelling instruction. | Worth asking the team to consider it alongside their own data. |
If the team says outside evaluations can't be considered, that's a question for a special education attorney rather than an advocate. I'd only go there if the conversation stalls, and I don't expect it to.
The full review keeps going from here.
Send me the plan. I'll read every page and send back clear, written feedback you can reread and use: what's solid, what may need attention, and what to ask next.
Request a reviewThis review provides educational guidance and parent decision support. It does not include legal advice, diagnosis, or school representation.
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